EVMS Lesson: Avoid DCMA CARs

Corrective Action Requests (CAR) are issued by the DCMA due to contractual requirement (CDRL) infractions such as: significant impacts to cost, schedule and delivery of item being produced for Government; on-time delivery is < 90% or Contractor is non-responsive.

At Quviant we structure our entire EVMS and PP&C support lanes to align with the FAR, DFAR and DCMA regulations thus avoiding or lessening the severity of issued CAR’s. With over 20 years experience and countless IBR’s we know what DCMA’s ‘tripwires’, and we’ll successfully guide and support you through the process.

FAR/DFAR Regulations:

  • FAR 46.104(c)(2) Records for decisions regarding the acceptability of the products, the processes, and the requirements, and action to correct defects
  • FAR 46.407 Nonconforming Supplies or Services
  • FAR 52.246-2 through 8 Standard Inspection Clauses
  • FAR 52.246-11 Higher Level Contract Quality Requirement
  • ISO 9001/AS9100
  • DFARS 246.470-1 Assessment of Additional Costs

Contractual Noncompliance:

Uncovered via an Integrated Baseline Review (IBR) or Joint Surveillances (JV), Integrated Validation Reviews (IVR)

CAR Level 1 (minor items to fix):

  • Contractual noncompliance
  • Requires no special attention
  • Directed to working level personnel
  • May be verbal or written

CAR Level 2 (not too bad, but not good):

  • Written request
  • Systemic non-compliances
  • Directed to the responsible contractor manager POC
  • Inform Contract Administration Team (CAT) of issuance

CAR Level 3 (this is bad):

  • Serious non-compliances to contractor top management
  • Government may pursue contractual remedies (i.e. reductions of progress payments, cost disallowances, cure notices, show cause letters, or business management systems disapprovals, etc)
  • Coordination w/ DCMA Commanding Officer prior to issuance
  • Issued by team leader or above
  • Copy buying activity & cognizant Government office at prime
  • Contractor immediately placed on the Contractor Alert List (CAL) until CAR’s are verified and officially closed out

CAR Level 4 (this is really bad):

  • Involve contractual remedies (i.e. suspension of progress payments or product acceptance activities, termination for default, and suspension or debarment, in accordance with applicable FAR/DFARS policies and procedures)
  • Must be issued by ACO, countersigned by team chief or above
  • Copy of CAR and all correspondence to buying activities
  • Proper coordination between CAOs, Districts, HQ, customers and other affected Government activities before issuance
  • Assure all resolution efforts are in concert
  • Contractor immediately placed on the CAL until CARs are verified and officially closed out

Quviant has the experience to keep your EVM Systems running smoothly and well within compliance avoiding or reducing CARs in the first place.